DIVERSEA – Ethics Monitoring & Evaluation Questionnaire (Full)

2.1. Activity type (Select all that apply)
MeetingsWorkshopsOnline surveysTrainingDemonstrationsUse casesLiterature reviewConference talksScientific publicationsSample collectionTaxonomical identificationSequencingData analysisOther:

2.2. Countries where activity is conducted (Select all that apply)
EU countryNon-EU high incomeNon-EU low incomeMultiple regionsOther:

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3.1. Which participants are involved? (Select all that apply)
Consortium membersExternal stakeholdersCitizen scientistsOther:

3.2. Were participants trained on ethical issues and confidentiality?
Yes - Standard TrainingYes - Custom TrainingNoPlannedOther:

3.3. Was gender equality considered in recruitment?
Yes - Balanced approachYes - Monitoring ongoingNoPlannedOther:

3.4. Were underrepresented groups actively recruited?
YesNoPlannedOther:

3.5. Recruitment method (Select all that apply)
VoluntaryVia NGOInstitutional/SchoolOther:

3.6. Are children/minors involved?
Yes - With Parental ConsentYes - With Assent ProceduresNoPlanned

3.7. Are there participants unable to give informed consent?
YesNoPlannedOther:

3.8. Has informed consent been obtained for personal data collection?
YesNoPlanned

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4.1. For meeting recordings: Were participants informed?
YesNoNot Applicable

4.2. For meeting recordings: Was permission requested?
YesNoNot Applicable

4.3. Will videos/pictures/recordings be made?
YesNoTo be confirmed
If Yes, provide details:

4.4. Types of personal data collected (Select all that apply)
VoluntaryVia NGOInstitutional/SchoolOther:

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5.1. IT tools used to store data (Select all that apply)
Local serversCloud platformsCustom project platformOther:

5.2. Are IT tools GDPR compliant?
YesNoNot sure

5.3. Other GDPR compliance measures taken:

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6.1. Does the activity involve AI?
NoYes - New AI SystemYes - Existing AI SystemYes - Both

6.2. Is there a risk assessment & mitigation plan for AI?
YesNoPlannedNot Applicable

6.3. Are ethics approvals for AI provided?
YesNoPendingNot Relevant

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7.1. Do you import/export material?
Yes - Permits obtainedYes - PendingNoNot Applicable

7.2. Do you collect/handle flora or fauna samples?
YesNoPlanned

7.3. Are species genetically modified?
YesNoPlanned

7.4. Are protected species involved?
Yes - Authorizations attachedYes - PendingNoNot Applicable

7.5. Have permits been checked with authorities?
YesNoPlanned

7.6. Is there a broader field HSE risk assessment available?
YesNoPlanned

7.7. Is your activity conducted within or near a Marine Protected Area (MPA)?
Yes - Permits obtainedYes - Permits PendingNoNot Applicable

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8.1. Are unmanned aerial or underwater vehicles used?
Yes - Aerial dronesYes - Underwater vehiclesNoNot Applicable

8.2. If yes, have safety and environmental risk assessments been performed?
Yes - Fully compliantYes - Partially compliantNoNot Applicable

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9.1. Does your project involve non-EU or low-income country partners/field sites?
Yes - EU onlyYes - Non-EU high incomeYes - Non-EU low incomeNo

9.2. If yes, have you ensured benefit sharing and cultural sensitivity?
Yes - Benefit sharing planYes - Cultural training doneNoNot Applicable

9.3. Could your research outputs/data be at risk of misuse (dual use, biopiracy, military, etc.)?
Yes - Mitigation in placeYes - Risk identifiedNoNot Applicable

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10.1. Is there a risk assessment for the task/activity?
YesNoPlanned
If No, provide justification:

10.2. Are there any additional ethical considerations?
YesNoPlanned
If Yes, please specify:

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